Case Studies — Growbotiq AI

Coaching Institute · Raipur

From 47 unread WhatsApps on Monday to 0 missed leads, ever.

"Before Growbotiq, every Monday morning I was apologising to parents for replying late. Now the bot handles enquiries through the weekend and books demo classes overnight. Our intake doubled in 6 weeks."

A 9-year-old NEET/JEE coaching institute was running ads on Meta but losing ~30% of leads to slow replies. We deployed a Hindi+English WhatsApp agent trained on their batches, fees and demo schedule. It qualifies, books, sends reminders, and pings the owner only for high-intent leads.

2.1×

Demo bookings / week

38%

Lower CAC

14d

Time to launch

Before

32 / wk

After

68 / wk

Before

✗ 4–18 hour reply lag on WhatsApp
✗ Leads tracked in 3 different Excel sheets
✗ No-show rate ~22% on demo classes
✗ Owner answering DMs at 11pm

After

✓ 30-second AI replies, 24×7
✓ One CRM with full conversation history
✓ No-shows cut to 8% via auto-reminders
✓ Owner gets only "ready-to-pay" alerts

Dermatology Clinic · Bhilai

Front desk got 14 hours back. Patients got Sunday slots.

"We were drowning in appointment calls. Now patients book on WhatsApp, get reminders, fill pre-consult forms, and the bot reroutes if a doctor's running late. It's like hiring two extra receptionists who never need a tea break."

We built a WhatsApp + web booking flow tied to the doctors' Google Calendars, with smart slotting (procedure-aware), automated pre-consultation forms and a no-show recovery sequence. The receptionist now handles only walk-ins and complex cases.

+28%

Weekly consultations

14h

Saved per week, front desk

−61%

No-show rate

No-shows

22%

After

8.5%

Before

✗ 3 hours/day on appointment calls
✗ Pre-consult forms filled on paper
✗ Slots double-booked in busy weeks
✗ No follow-up after a missed appointment

After

✓ 92% of bookings via WhatsApp/web
✓ Digital intake forms before arrival
✓ Procedure-aware smart slot allocation
✓ Auto re-engagement: 41% of no-shows rebook

Auto-parts Factory · Bhilai → Pan-India

Replaced 3 spreadsheets and a ₹40L SAP quote with our ERP.

"The German consultants quoted us 11 months and a number that gave our CFO a headache. Growbotiq shipped a working ERP in 9 weeks. We dispatch faster, our inventory finally matches reality, and we still have money to invest in machinery."

A mid-size auto-parts manufacturer needed BOM-aware production planning, multi-warehouse inventory, GST-ready dispatch and a clean finance dashboard. We built a focused, modular ERP — no 4,000 unused features — and trained their team in 2 days.

9 wks

Build → Live

−42%

Inventory mismatch

2.4×

Faster monthly close

Close (days)

8d

After

3d

Before

✗ 3 Excel sheets, never in sync
✗ Dispatch delays from missing material data
✗ Month-end close took 8 working days
✗ SAP quote: ₹40L + ₹6L/yr maintenance

After

✓ One ERP, one source of truth
✓ Real-time inventory across 3 warehouses
✓ Month-end close in 3 working days
✓ One-time build < 25% of SAP quote

Before & after, with the receipts.

From 47 unread WhatsApps on Monday to 0 missed leads, ever.

Before

After

Front desk got 14 hours back. Patients got Sunday slots.

Before

After

Replaced 3 spreadsheets and a ₹40L SAP quote with our ERP.

Before

After

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